Special Events in Philomath
Application now available online!
The City of Philomath values events which bring people together through the celebration of the arts, sports, history, commerce, health and more. As a means of encouraging these gatherings, the City makes its streets and public right-of-way available to civic, private, and community groups to organize and sponsor activities that enhance the Philomath community. Please review the information below to determine if your event requires a Special Event Permit. The application is now available to fill out online, as well as in PDF format, which you can find at the bottom of this page. If you complete the application online, it will automatically be submitted to us. For those using the PDF version, please submit it to the Administration Department at City Hall or email it to events@philomathoregon.gov.
What is a Special Event?
A Special Event Permit is required for activities/gatherings/events which do any of the following:
- Involve a large group of people (compared to the usual occupancy of a site) and
- Use City facilities or property (i.e., city buildings, parks, and parking lots) or
- Impact or use City streets (including curb or parking lane), sidewalks, and public right-of-ways
Examples: Road race, bike race, walk, parade, festival, market, carnival, wedding, car show, concert, etc.
Permit Fees
The Special Event Application must be submitted at least 45 days before the event, or the application may not be accepted. The following permit fees may be added depending on your event activities:
- Special Event Permit fee is $20
- Broadcast Permit fee $20
- Alcohol Permit fee $25
Parades and Other Street Closures
Philomath Municipal Code 10.10.080 states that parades or events utilizing the public right of way (including alleys, sidewalks, etc.) and consisting of 50 or more persons or 10 or more vehicles will require a Special Event Permit. Philomath Municipal Code 12.15.040 states that no person may occupy or encroach upon a public right-of-way without the permission of the City. This includes streets (including curb or parking lane), sidewalks, and other public rights-of-way.
Park Groups and Events
- Any event over 200 participants/attendees
- Events which will impact more than one section of a park
- Events requesting both alcohol and broadcast permits, with over 100 participants/attendees
Alcohol Service and/or Consumption
- Alcohol will be sold, or
- Alcohol is available (but not being sold), and you are charging or accepting donations for admission, or where payment is required to attend the event.
If you have questions about which form to use, call the OLCC Licensing Help Line at 503-872-5217.
Insurance Requirements
NOTE: A copy of the certificate(s) must be on file at least 30 days prior to the event, or the application/permit will be cancelled.
Permit Application